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Nuclear weapon ban treaty negotiations: information for civil society

The ban treaty negotiations will take place 27-31 March and 15 June-7 July 2017 at the United Nations in New York. This webpage contains information for civil society participation, including accreditation and registration, side events, presentations, and more.

The following information is included in the information note from the UN Office for Disarmament Affairs on civil society participation. The designated NGO coordinator is Ray Acheson of Reaching Critical Will.

NGO accreditation

The deadline for applications of accreditation of organisations is 3 March 2017. Such requests should be made through the United Nations Civil Society Network (CSO Net) by completing an online accreditation form available at http://bit.ly/2m9jfr5. (NGOs with ECOSOC Consultative Status must indidate this.) Please check to make sure your NGO is registered with CSO Net by searching the profile database at http://esango.un.org/civilsociety. If your organization is not in the CSO Net, please create your organizational profile at http://bit.ly/1hqZ000.

Those non-governmental organizations that have requested accreditation as above will be informed by UNODA by e-mail by 10 March 2017 of the outcome of their request. NGOs with ECOSOC Consultative Status will be accredited to the Conference. All other approved NGOs will be provisionally accredited to the Conference, pending the decision of the Conference on the list of such NGOs.

Please note: A second accreditation period will be opened prior to the session of the Conference in June/July 2017, only for those NGOs that did not apply for accreditation prior to the March session. The accreditation of NGOs granted in time for the March session will remain valid for the June/July session.

NGO registration

The registration process involves two steps: (1) pre-registration of NGO representatives online; (2) registration of NGO representatives on-site. Please note, NGOs will need to pre-register and register their representatives for each session of the Conference.

(1) NGOs that are accredited or provisionally accredited to the Conference must pre-register their representatives who are expected to attend the Conference via CSO Net. Pre-registration will be open from 13 to 17 March 2017 at http://bit.ly/2lJlG6w.

(2) Upon completion of pre-registration, please download a personal registration form and the confirmation letter from CSO Net. NGO representatives with confirmation letters should receive the badges at the United Nations Pass and ID Office located on 320 E 45th Street, New York, NY on 27 and 28 March (9:00am - 11:00am; and 1:00pm - 3:00pm). NGO representatives carrying valid United Nations Headquarters ID Cards will be registered upon arrival. All other NGO representatives will be required to present valid photo identification (e.g. passport) at the Pass and ID Office. Representatives arriving after 28 March must contact Ms. Haruka Katarao, E-mail: haruka.katarao[at]un.org, Tel. +1 (212) 963-4178, or Mr. Hong Tan, E-mail tan1[at]un.org, Tel. +1 (212) 963 7062 to arrange for issuance of a security identification badge.

Working papers

NGOs accredited to the conference can submit working papers for circulation in the original language. NGOs are kindly requested to limit such submissions to five single-spaced pages (2,650 words). The materials will be made available on the website of the Conference. Submissions should be sent to Ms. Haruka Katarao, e-mail: haruka.katarao[at]un.org and Ms. Katherine Prizeman, e-mail: prizeman[at]un.org.

Other NGO documents

NGOs can put other materials for distribution on a designated table near the conference room. One copy of each document should be provided to the Conference Secretariat through the NGO coordinator prior to public display.

NGO statements

Up to fifteen minutes should be allocated at the end of the discussion for the day on each substantive topic for statements by representatives of civil society. These interventions must focus directly on the topic covered by states for each segment. Requests to speak must be made to the NGO coordinator. Please note that given time constraints not all interested parties may be able to speak on each topic.

Side events

Conference Room B will be made available for use by NGOs for the duration of the session in March. Please contact the NGO Coordinator, Ms. Ray Acheson, for information on scheduling and booking of events in Conference Room B. Organizations that plan to hold a side event utilizing any other United Nations facilities should contact Ms. Haruka Katarao (e-mail: haruka.katarao[at]un.org) directly. Availability of facilities is not guaranteed and applications will be considered taking into account the needs and requirements of the applicant. Please note that submission by e-mail only becomes valid upon the acknowledgement of receipt from the Secretariat.

Exhibits

Limited space is available for exhibits. Please contact Ms. Haruka Katarao (e-mail: haruka.katarao[at]un.org) for requests for exhibit space and to enquire about the relevant details.

Travel arrangements

Neither the United Nations nor the NGO Coordinator are in a position to provide letters of invitation or letters to consulates requesting that NGO representatives be provided visas for travelling to the United States in order to attend the Conference. It is the full responsibility of NGO representatives to make their arrangements for visas, travel, and related costs. It is advisable that NGO representatives make visa and travel arrangements at their earliest possible convenience.