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2019 NPT Preparatory Committee: information for civil society participation

The 2019 NPT Preparatory Committee will meet in New York, USA from 29 April - 10 May 2019. This webpage contains information for civil society participation, including accreditation and registration, side events, presentations, and more.    

NGO accreditation and registration

Please read this information note from the UN containing complete details on accreditation and registration for civil society. Key deadlines and basic information are as follows:

The deadline for applications of accreditation of organisations is 1 March 2019. Such requests should be made by completing an online accreditation form available by clicking here.  In addition, NGOs must submit to Diane Barnes ([email protected]) a separate, written accreditation request on the official letterhead of the organisation, listing the full names and titles of the representatives who will attend. 

Those non-governmental organizations that have requested accreditation as above will be informed by the Secretariat by e-mail by 15 March 2019 of the outcome of their request.

Online registration will be available from 15 March to 15 April 2019 to organizations whose accreditation has been provisionally approved. This will take place using the online Indico system and requires each participant to create their own profile. Participants will have to attach a scanned copy of their passport or national identification card and the letter, including their name on the list of the organization, as a mandatory document when registering online. A user guide will be available for reference on the webpage of the third session of the Preparatory Committee under the registration category (http://www.un.org/disarmament/wmd/nuclear/npt2020/prepcom2019/).

Please bear in mind that individuals requesting accreditation, as well as those planning to attend side events, must be at least 18 years of age. 

Once their registrations have been approved in Indico, NGO representatives will each receive via email an e-ticket/QR code. Grounds passes valid for the duration of the Preparatory Committee will be available for collection from the Pass and Identification Unit at 320 East 45th Street in New York. Participants are advised to come to the Pass and Identification Unit well in advance to allow enough time for security checks. It is open from 9 a.m. to 4 p.m., Monday to Friday.

Side events

NGOs will have a conference room reserved for their use in the UN; details to be announced shortly.

Please email info[at]reachingcriticalwill.org to book the room, giving your top three preferences of date and time, as well as event title, any co-organisers, and primary point of contact. Please be flexible and recognize that demand for this space is very high.

There is no interpretation available during side events. Any equipment and catering must be organised and paid for by the event organisers. 

The calendar of events will be updated regularly with information about all side events.

Exhibitions

NGO exhibits at United Nations facilities require sponsorship by a Member State willing to assume responsibility for their placement and content as well as t he submission of associated costs. Please submit sponsorship requests directly to the relevant permanent mission points of contact. 

Limited space is available for exhibits in the designated NGO room; please direct inquiries to info[at]reachingcriticalwill.org.

A table may be made available outside the conference room to distribute NGO materials.

Civil society presentations

Whether or not you are planning to attend the Review Conference, consider getting involved in drafting civil society presentations to the meeting. The tentative date for these presentations is Wednesday, 1 May 2019 from 10:00-13:00. You can subscribe to the listserv we use to draft presentations by going to http://groups.yahoo.com/group/npt_presentations. Note that email traffic on this list will be quite heavy between February and April.

NPT News in Review

The NPT News in Review is produced during NPT Preparatory Committee and Review Conferences. It features analysis, reports, feature articles from NGOs around the world, a calendar of events, and more. You can subscribe to receive in your inbox during the PrepCom.

We also encourage you to submit to the  2019 NPT News in Review. The guidelines are as follows:

Feature articles: In addition to the daily analysis of the proceedings of the PrepCom, the NPT News in Review also contains feature articles that cover a range of nuclear disarmament issues. We welcome submissions from NGO experts around the world, regardless of whether or not you will be in Geneva. Articles should be between 400-500 words. Please submit in .doc or .docx format and the body of the email. Articles will be attributed to the author and may be edited for length.

Advertising: You can use the NPT News in Review to publicize an important announcement, event, or project hosted by your organization. NIRs are hand-distributed to all of the delegates at the PrepCom, sent by email to more than 1000 subscribers, and are archived on our website.

  • 1/4 page ad: $60
  • 1/2 page ad: $80
  • full page ad: $150

Please send all submissions to info[at]reachingcriticalwill.org.

Sexual harassment

If you feel you have been a victim of, or a witness to, sexual harassment at the United Nations Secretariat during the session, you are encouraged to contact the NGO Coordinator. The Speak up helpline (1 917 367 8910 and [email protected]) is available to provide confidential support on what to do and where to go for help.